DPDP Act Compliance & Document Handling Policy

Effective Date: 17 July 2026

Last Updated: September 2026

Entity Role: Data Fiduciary (NXT AVSAR / INSTOC)

NXT AVSAR operates as an independent digital facilitation and application assistance platform. Under the Digital Personal Data Protection Act, 2023 (DPDP Act), this page outlines the exact categories of personal data and documents we collect, why we collect them, how long they are held, and our strict disposal mechanisms.

1. Personal Data & Document Inventory

Document / Data Field Legal Purpose for Processing Retention & Deletion Schedule

Identity Proofs (Masked / Full as mandated by official portals) Solely to verify candidate identity and fill out official government/scholarship/exam application forms. Permanently deleted within 24–48 hours after the official application submission receipt is issued.

Academic Records (10th/Inter memos, mark sheets, bonafide certificates) Used to enter roll numbers, percentages, grades, and verify scheme eligibility criteria. Permanently deleted within 24–48 hours after service completion.

Category & Income Certificates (Caste, EWS, Income certificates) Required strictly to claim fee concessions, state scholarships, or government scheme eligibility. Permanently deleted within 24–48 hours after service completion.

Contact Information (Full Name, Mobile Number, Email Address) Used to create student portal accounts, send submission receipts, and deliver order status updates. Retained on active record for transactional history and customer support.

Payment Records (Order ID, Payment Status, Amount via Razorpay) Used for statutory tax compliance, business accounting, and dispute resolution. Stored securely. No card numbers, Cvs, or UPI PINs are ever collected or stored by our servers.

2. Principles of Safe Processing

Data Minimization (Section 6): We never request or handle identity documents unless an external government or academic portal strictly mandates them to complete your requested filing.

Storage Limitation (Section 8): Uploaded PDF, JPG, and PNG files are held strictly in temporary storage queues while application clerks process your submission. Once your official application number and acknowledgment slip are generated, raw files are permanently purged.

No Third-Party Sharing: We do not sell, rent, lease, or monetize customer files. Your documents are shared exclusively with the designated official authority or portal requested in your order.

3. Processing Data of Minors (Section 9 Compliance)

For applicants below 18 years of age:

Processing of educational or identity documents is strictly conditioned upon verifiable authorization from a parent or lawful guardian.

Parents or legal guardians provide verifiable consent by submitting their name, contact number, and verification confirmation at the time of order intake.

We do not engage in behavioral monitoring, tracking, or targeted advertising directed at minor applicants.

4. Your Rights as a Data Principal

Under Chapter III of the DPDP Act, you retain full ownership over your digital personal data:

Right to Information: You have the right to request a summary of the personal details currently held by us.

Right to Correction & Erasure: You can instruct us at any time to correct outdated entries or immediately purge any uploaded documents still pending in our temporary workflow.

Right to Withdraw Consent: You may withdraw processing consent at any point before application submission by contacting our support team (in-progress submissions that depend on that data will be cancelled).

5. Data Protection & Grievance Redressal

If you have questions regarding how your documents were processed, or wish to trigger an immediate data purge request, reach out directly to our designated compliance desk:

Officer: Grievance Officer, NXT AVSAR

Email: support@nxtavsar.com / instoc111@gmail.com

Official Website: nxtavsar.com

Escalation Path: If any data inquiry remains unresolved within 30 days, you maintain the legal right to submit a complaint directly to the Data Protection Board of India (DPBI).